Master Stay Record

The Master Stay Record page displays group information in a quick view with links to the Master Folio and the Group Rooming List pages.

Navigate to Setup → Groups → Group Configuration → Master Stay Record to view the following:

Create Group Reservation
Edit Group
Print
Email
Group Information
Group Stay Information
Master Folio Summary (Go to Master Folio)
Group Block Summary (Go to Group Rooming List)

Create group reservation

Create a new reservation in the Group Block by clicking Create Reservation. The New Reservation page appears with the Group Access Code pre-populated and shows only Group Product results.

View New Reservation for specific steps.

Edit group

Click the Edit Group button. The Edit Group page displays.

View Edit Group for specific steps.

Print

Click the printer icon to print any of the following:

Group Details
Group Contract Information
Group Master Folio
Note: You can select non-default folios from the Print menu if Advanced Folios are enabled. The folio must be active to select it.

Email

Provides the option to email the group contract information.

Click the email icon.
Select Email Group Contract Information.
In the pop-up window, enter the Guest Email.
Click Add Group Contact Email to add a secondary email address to send the group contract information to.
Click the checkbox beside each block you want to include information for in the email.
Click Send.

Folio emailing

Click the email icon.
Select the folio to email from the drop-down menu.

Note: You can select non-default folios from the Email Folio menu if Advanced Folios are enabled.

The Email Group Master Folio window displays. Enter the guest's emails.
Click Add Guest Email to add another guest email, if needed.
Select the checkbox by the folio type to send.
Click Send.

Group info section

Displays the following basic group information:

Field	Definition
Group Contact	The group's main contact name.
Group Contact Phone	The phone number for the main contact.
Group Contact Email	The email address for the main contact.
Company	The group's company.
Travel Agent Info	Displays the travel agent assigned to the reservation. You can also Assign a travel agent from the Group Info section, if needed. Note: Once a reservation has been saved, you are unable to unassign a travel agent. Any changes you make to your travel agent assignment must be made before saving or leaving this page.
Group Code	The group's unique code used to locate a group rate.
Group Description	A description of the group (i.e. business travel or event organizer).

Today section

Shows the number of arrivals, stay overs and departures for the group for the current business day.

Rate plan section

Displays rate plan and rate code associated with the group.

Click Review Policies to display Deposit, Guarantee, Cancellation, and No Show policies associated with the group.
Click OK to close the Review Policies window.

Group stay information

Field	Definition
Group Status	Confirmed - Can book reservations against the group block inventory. Tentative - Does not affect available inventory and is only for monitoring purposes.
Stay Dates (Nights Blocked)	The booking window in which reservations for the group may be reserved.
Booked Reservations	Number of reservations booked under the Group Block.
Group Category	Serves as a filter.
Group Description	Displays the Short Description for the group.
Special Instructions	Additional information that is only visible when viewing the Master Stay Record.

Master folio summary

Shows a snapshot of the master folio and also provides a link to view the complete Master Folio.

Group block summary

Shows a snapshot of the Group Block and provides a link to the Group Rooming List.